Privacy policy according to Art. 13 and 21 GDPR for the Legal Analytics service

 

Status: March 2021

 

 

1. General

The protection of your personal data is extremely important to us, Legal Analytics GmbH, Walderseestr. 7, 30163 Hannover, when using our software solution “Legal Analytics” (also “Software” or “Service”). Therefore, we would like to offer you comprehensive transparency regarding the processing of your personal data. Because only when the processing is comprehensible to you as the data subject, you are sufficiently informed about the scope, the purposes and the benefits of the processing. This privacy policy applies to all processing of personal data carried out by us. This means both in the context of providing our services and within external online presences, such as our social media fanpages.

The responsible party within the meaning of the General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG) and other data protection regulations is


Legal Analytics GmbH

Walderseestr. 7 

30163 Hannover
Tel: +49 1512 2219356

Email: info@legal-analytics.tech 

Hereinafter referred to as „responsible party“ or „we“.

 

2. General information on data processing

 

2.1 Personal data

Personal data are individual details about personal or factual circumstances of an identified or identifiable natural person.

Individual details about personal or factual circumstances are, for example:

Name, age, marital status, date of birth

Address, telephone number, e-mail address

Account number, credit card number

IP address & location data

Vehicle number, registration number

Identity card number, national insurance number

Criminal record

Genetic and medical data

Value judgements such as references

2.2 How we process personal data 

We process personal data within the legally permissible limits. This means that data processing operations are based on a legal basis. These are standardised in Art. 6 Para. 1 GDPR. Most data processing is based on a legitimate interest on our part (Art. 6 para. 1(f) GDPR), on processing operations necessary for the performance of the contract (Art. 6 para. 1(b) GDPR) or on the basis of your consent (Art. 6 para. 1(a) GDPR). In the latter case, you will be informed separately  about the consent process (e.g. via a cookie banner). Personal data is only processed by us for explicit purposes (Art. 5 para. 1(b) GDPR). As soon as the purpose of the processing ceases to apply, your personal data will be deleted or protected by technical and organisational measures (e.g. by pseudonymisation). The same applies to the expiry of a prescribed storage period, subject to cases in which further storage is necessary for the conclusion or fulfilment of a contract. In addition, there may be a legal obligation to store data for a longer period or to transfer it to third parties (in particular to law enforcement agencies). In other cases, the storage period and type of data collected as well as the type of data processed will depend on which functions you use in each individual case. We will be happy to provide you with information about this in individual cases, in accordance with Art. 15 GDPR.

 

2.3 We process the following categories of data

Data categories are in particular the following data:

Master data (e.g. names, addresses, dates of birth),

contact data (e.g. e-mail addresses, telephone numbers, messenger services),

Content data (e.g. text entries, photographs, videos, contents of documents/files),

Contract data (e.g. subject matter of contract, terms, customer category),

Payment data (e.g. bank details, payment history, use of other payment service providers),

Usage data (e.g. use of certain contents, access times),

Connection data (e.g. device information, IP addresses, URL referrers).

 

2.4 We take the following security measures

In accordance with legal requirements and taking into account the state of the art, implementation costs and the nature, scope, circumstances and purposes of the processing, as well as the different probabilities of occurrence and the extent of the threat to your rights and freedoms, we take appropriate technical and organisational measures to ensure a level of protection that is appropriate to the risk. The measures include, in particular, ensuring that your data is stored and processed confidentially, with integrity and available at all times. Furthermore, the security measures we implement include controls on access to your data as well as access, input, disclosure, ensuring availability and their separation from data of other natural persons. We also have procedures in place to ensure the exercise of data subjects’ rights (see section 5), the deletion of data and responses in the event of a risk to your data. Furthermore, we already take the protection of personal data into account in the development of our software and through procedures that comply with the principles of data protection by design and by default.

 

2.5 How we transfer or disclose personal data to third parties

In the course of our processing activities of your personal data, it may happen that this data is transferred or disclosed to other bodies, companies, legally independent organisational units or persons. These third parties may include, for example, payment institutions in the context of payment transactions, service providers commissioned with IT tasks or providers of services and content that we have integrated into our software. If we transfer or disclose your personal data to third parties, we comply with the legal requirements and, in particular, enter into appropriate contracts or agreements that serve to protect your data with the recipients of your data.

 

2.6 Transfer to third countries

In some cases, we transfer your personal data to a third country, i.e. a country outside the EU or outside the EEA. If we process your data in a third country or if the processing takes place in a third country as part of the use of third-party services, this will only take place in accordance with the legal requirements.

Furthermore, a third country transfer usually only takes place with your express consent. Should this not be the case, we ensure that we have contractual or legal authorisation to transfer and process your data to the third country in question. Furthermore, we only allow your data to be processed by service providers in third countries that have a recognised level of data protection. This means, for example, that contractual obligations between us and the service provider in the third country must exist through the so-called standard contractual clauses of the EU Commission or that the service provider in the third country can demonstrate data protection certifications and that your data is only processed in accordance with internal data protection regulations (Art. 44 to 49 GDPR), information page of the EU Commission: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection_de). 

 

2.7 Information on the cookies used

Cookies are small text files that contain data from visited websites, services or domains and are stored on your device (computer, tablet or smartphone). When you access a website, for example, the cookie stored on your device sends information to the person who placed the cookie.

 

2.7.1 First-Party-Cookies and Third-Party-Cookies

Our software may set third party cookies and allow third parties to place cookies on your device. The difference between a first party cookie and a third party cookie is the control over the placement of the cookie. First party cookies are cookies that are specific to the software that created them. Their use enables us to provide an efficient service and to evaluate your user behaviour in our software. Third party cookies are placed on your device by third parties (i.e. not by us). Although we may allow third parties to access the software to place these cookies on your devices, we do not control the information provided by the cookies nor do we have access to this data. This information is controlled entirely by the third parties in accordance with their respective privacy policies.

Technically distinguish between 

 

·        Necessary CookiesThese cookies are necessary for the basic functions of the software. These cookies enable, for example, a secure login and the storage of the progress in online transactions.

·       Functional CookiesThese cookies allow us to analyse the software so that we can measure and improve its performance. For example, these cookies allow us to store your login details, shopping cart contents and to display page content in a consistent manner. You can change your personal settings of the functional cookies by clicking on the corresponding opt-out link.

·       Marketing CookiesThese cookies are used by us to provide you with advertising that may be relevant to your interests. For example, these cookies allow you to share your pages on social networks and post comments. Likewise, offers that may correspond to your interests are displayed. You can change your personal marketing cookie settings by clicking on the relevant opt-out link.

 

2.7.2 How we use cookies

We want you to be able to make an informed decision for or against the use of cookies, which are not essential to the technical features of the software. Therefore, we allow you to choose which cookies you allow in a cookie banner [NB1] when you first access our software and permanently thereafter in the appropriate settings. In this respect, cookies that are necessary for the use of our software are mandatory and are therefore already permitted via our default settings. You can allow functional and marketing cookies by agreeing to them in the cookie banner. Alternatively, you can reject functional and marketing cookies. Please note that you may also be displayed advertisements if you reject the use of cookies for advertising purposes. However, this advertising will then be less targeted to your interests. However, you can still use the full functionality of the software

 

2.7.3 Storage period of cookies

Unless we provide you with explicit information on the storage period of cookies (e.g. in the cookie banner), you can assume that the storage period can be up to two years. If cookies have been set on the basis of your consent, you have the option at any time to revoke any consent you have given or to object to the processing of your data by cookie technologies (collectively referred to as “opt-out”).

 

3. Data processing in connection with the use of Legal Analytics

The use of Legal Analytics with all its functions involves the processing of personal data. We explain exactly how it is done here.

 

3.1 For-information use of Legal Analytics

The purely informational use of Legal Analytics requires the processing of the following personal data and information: Browser type and browser version, operating system used, address of previously visited websites, address of the terminal device with which you access Legal Analytics (IP address) as well as the time of the call of Legal Analytics. All this information is automatically transmitted by your browser if you have not configured it in such a way that the transmission of this information is suppressed. This personal data is processed for the purpose of the functionality and optimisation of Legal Analytics, as well as to ensure the security of our information technology systems. These purposes are legitimate interests according to Art. 6 para. 1(f) of the GDPR, so the processing is carried out on a legal basis.

 

3.2. Use after registration for our Software-as-a-Service (SaaS) application

Beyond the purely for-information use of Legal Analytics, you have the option to register for our Services (see No. 3.4) and to use our entire offering. Our services enable you and your users to select various services and to access the content contained in each case. This use of our Services requires processing of personal data and information in the form set out in section 3. Some processing may also take place at third party providers. The data processing of the third party providers is carried out under the conditions of the respective relevant data protection declarations. In the case of data processing with third-party providers, this may be processing on behalf of third parties within the meaning of Art. 28 GDPR. This is subject to strict legal requirements, which we comply with in the course of our contractual agreements with our data processors. The use after login and the associated data processing operations may differ from the purely informational use. The collection of this data, which is related to your profile, is carried out for the purpose of optimisation and for the purpose of ensuring the functionality of our services. These are legitimate purposes according to Art. 6 para. 1(f) GDPR. If your consent is required for the processing operation, we will obtain this at the appropriate point (e.g. via the opt-in option in the context of a cookie banner when using our service for the first time). If you have any further questions, please do not hesitate to contact us within the scope of your right to information pursuant to Article 15 (1) of the GDPR.

 

3.3 Contact form / contacting us by e-mail

We process your personal data that you provide to us when contacting us for the purpose of answering your enquiry, your e-mail or your call-back request. The categories of data processed are basic information data, contact data, content data, possibly usage data, connection data and possibly contract data. In individual cases, we forward this data to companies associated with us or to third parties that we commission to process orders. The legal basis of the processing depends on the purpose of the contact.

·     It basically is based on our legitimate interest and thus on Art. 6 para. 1( f) GDPR;

·     If a contract is to be concluded, the authorisation is based on Art. 6 para. 1 ( b) GDPR.

 

3.4 User Account & Online Shop

 

3.4.1 Creation and use of a user account

You can create a user account (hereinafter also referred to as “profile”) in our services in order to use the software and its features. If you do this, the personal data you provide there will be transmitted to us by your browser and stored in our information technology systems. Your IP address and the time of registration are also stored. When you log into your profile, we place cookies on your device to enable you to remain logged in – even if you have to reload the website/service in the meantime. By creating the profile, you can use the functions of Legal Analytics. The processing operations associated with the creation of a profile serve the purpose of being able to allocate future usage operations and to be able to call up the entire range of services offered by the Legal Analytics software. When ordering any additional features and products of the platform, the processing of your data also serves the purpose of executing the contract and is therefore purpose-bound and necessary pursuant to Art. 6(1)(b) GDPR. The storage of IP address and time of registration is necessary to ensure the security of our information technology systems. This is also our legitimate interest, which is why the processing is also lawful according to Art. 6(1)(f) GDPR. The personal data provided by you will be stored until the time of deletion of your profile, and beyond that only as long as the processing is necessary for the fulfilment of any contract. A transfer of data to third parties is not intended.

 

3.4.2 Online shop

If you use our online shop, we process your data for the purpose of processing and delivering your orders as well as to ensure the security of our information technology systems. We process your personal data to enable you to purchase the selected products as well as to pay for and deliver them. For the delivery of our products, we use service providers, in particular postal, transport and shipping companies. For the processing of payment transactions, we use the services of banks and payment service providers. Please see our explanations above. The categories of data processed are basic information data, contact data, usage data, connection data, contract data and payment data. We do not transfer your data to unauthorised third parties. The legal basis for these processing measures results from

 

– With regard to the processing of data to ensure the security of our information technology systems, our legitimate interest pursuant to Art. 6 Para. 1(f) GDPR.

 

– Regarding the processing of data for the purpose of processing your purchase in the online shop Art. 6 para. 1(b) GDPR.

 

3.5 Payment Processing[NB2] 

We offer various payment methods for the processing of payment claims. For this purpose, we involve the payment service providers described below. We do this for the purpose of providing our services in a proper and demand-oriented manner. Processed data in this context are usage data, connection data, master data, payment data, contact data or also contract data, such as account numbers or credit card numbers, passwords, TANs and checksums as well as the contract, sum and recipient-related details. The information is required to carry out the transactions. The data entered is only processed by the payment service providers and stored with them. We do not receive any account or credit card related information, only information about the confirmation or a negative report of the payment. Under certain circumstances, your data may be transmitted by the payment service providers to credit agencies. The purpose of this transmission is to check your identity and creditworthiness. Please refer to the general terms and conditions and the data protection information of the payment service providers. The legal basis for the use of the payment service providers results from Art. 6 Para. 1(b) GDPR. We can only provide the services promised to you with our services and thus fulfil our contractual obligations if we use third parties such as the payment service providers to process payment transactions. We have concluded an order processing agreement with each of the payment service providers so that the security of the processing of your data is guaranteed at all times.

 

Direcht bank transfer via SOFORT

We also offer payment by direct bank transfer. In this case, the data is collected by Sofort GmbH, Theresienhöhe 12, 80339 Munich (hereinafter “SOFORT”). SOFORT does not collect and store the data itself. For this purpose, Sofort GmbH requires the IBAN as well as PIN and TAN of your online banking account. During the order process, you will be automatically redirected to the secure payment form of Sofort GmbH. Immediately afterwards, you will receive confirmation of the transaction. We will then directly receive the transfer credit. Anyone who has an activated online banking account with PIN/TAN procedure can use Sofort Transfer as a payment method. Please note that a few banks do not yet support payment by instant transfer. You can obtain more information about this via the following link: https://www.sofort.com/ger-DE/general/fuer-kaeufer/fragen-und-antworten/. You can find more information about the stored data at https://www.klarna.com/sofort/#cq-0.The legal basis for the data processing is Art. 6 (1) (b) GDPR, as the processing of the data is necessary for the payment via Sofort Transfer and thus for the execution of the contract.

 

PayPal

It is possible to process the payment transaction with the online payment service PayPal. PayPal enables online payments to be made to third parties. The European operating company of PayPal is PayPal (Europe) S.à.r.l. & Cie. S.C.A., 22-24 Boulevard Royal, 2449 Luxembourg. If you choose PayPal as your payment method, your data required for the payment process will automatically be transmitted to PayPal. This normally involves the following data:

Name, address, company, email address, telephone and mobile number, IP address. The data transmitted to PayPal may be transferred by PayPal to credit agencies. The purpose of this transmission is to check your identity and creditworthiness. PayPal may also transfer your data to third parties if it is necessary for the fulfilment of contractual obligations or if the data is to be processed on behalf of PayPal. You can consult PayPal’s data protection regulations at

://www.paypal.com/de/webapps/mpp/ua/privacy-full/

The legal basis for the data processing is Art. 6 (1) (b) GDPR, as the processing of the data is necessary for the payment with PayPal and thus for the performance of the contract.

 

Stripe

If you choose a payment method from the payment service provider Stripe, payment processing is carried out via the payment service provider Stripe Payments Europe Ltd, 1 Grand Canal Street Lower, Grand Canal Dock, Dublin, Ireland, to whom we send the information you provided during the ordering process, together with information about your order (name, address, account number, bank identification number, credit card number if applicable, invoice amount, currency and transaction number), in accordance with Art. 6 (1) (b) GDPR. Your personal data is processed exclusively for the purpose of payment processing with the payment service provider Stripe Payments Europe Ltd. and only insofar as it is necessary for this purpose. You can find more information about Stripe’s data protection at the URL

https://stripe.com/de/privacy#translation. 

 

 

3.6 Web hosting

3.6.1 Provision of our website

In order to provide you with our software, we use the services of a web hosting provider. Our software is accessed from the servers of these web hosting providers. For these purposes, we use the infrastructure and platform services, computing capacity, storage space and database services as well as security services and technical maintenance services of the web hosting provider. The data processed includes all data that you enter or that is collected by you in the course of your use and communication in connection with your visit to our software (e.g. your IP address). Our legal basis for using a web hosting provider to provide our software results from Art. 6 (1)(f) GDPR (legitimate interest).

 

3.6.2 Receiving and sending E-Mails

The services of the web hoster used by us also include the sending, receiving and storing of e-mails. For these purposes, the addresses of the recipients of your e-mails as well as the senders and further information regarding the e-mail dispatch (e.g. the providers involved) as well as the contents of the respective e-mails are processed. The aforementioned data is processed, among other things, for the purpose of recognising SPAM. E-mails are generally not sent encrypted on the Internet. As a rule, e-mails are encrypted in transit, but (unless end-to-end encryption is used) not on the servers from which they are sent and received. We can therefore not assume any responsibility for the transmission path of the e-mails between the sender and the reception on our server. Our legal basis for using a web hosting provider to receive and send emails results from Art. 6 (1) (f) GDPR (legitimate interest).

 

3.6.3 Collection of access data and log files

We ourselves (or our web hosting provider) collect data on every access to the server (server log files). The server log files may include the address and name of the websites and files accessed, the date and time of access, the volume of data transferred, notification of successful access, browser type and version, your operating system, referrer URL (the previously visited page) and, as a rule, IP addresses and the requesting provider. The server log files may be used for security purposes, e.g. to prevent server overload (especially in the event of abusive attacks, so-called DDoS attacks) and to ensure server utilisation and stability. Our legal basis for using a web hosting provider to collect access data and log files results from Art. 6 (1)(f) GDPR (legitimate interest).

 

3.7 Tracking & Tools

In order to ensure a smooth technical process and optimal user-friendly use of our software, we use the following services:

 

Google Ad Manager

We use the “Google Marketing Platform” (and services such as “Google Ad Manager”) to place ads on the Google advertising network (e.g., in search results, in videos, on web pages, etc.). Through the Google Marketing Platform, ads can be displayed in real time based on users’ presumed interests. This allows us to display ads in a more targeted way to only show you ads that match your potential interests. Data processed is usage data & connection data. The recipient of the data here is Google Ireland Ltd, Gordon House, Barrow Street Dublin 4 Ireland (as joint controller, Art. 26 GDPR). If Google transfers this data to a third country (e.g. the USA), this will only be done on a case-by-case basis and in accordance with standard contractual clauses agreed with Google or other security measures permitted by the GDPR that ensure the security of the processing of your personal data with a level of protection identical to that in the EU. The legal basis for the use of the Google Ad Manager is your consent (e.g. via an opt-in in the cookie banner), provided you have given this to us during your visit to our website. The legal basis for the integration of the Google Ad Manager therefore results from Art. 6 para. 1(a) GDPR. Based on your consent, cookies are stored on your terminal device and personal data is collected. If you have not given us your consent to use the Google Ad Manager (no opt-in in the cookie banner or revocation of your consent), we will not (or no longer) use the Google Ad Manager during your visits to our website.

 

Google Ad Manager

Wir nutzen die “Google Marketing Plattform” (und Dienste wie z.B. “Google Ad Manager”), um Anzeigen im Google-Werbe-Netzwerk zu platzieren (z.B., in Suchergebnissen, in Videos, auf Webseiten, etc.). Durch die Google Marketing Plattform können Anzeigen in Echtzeit anhand mutmaßlicher Interessen der Nutzer angezeigt werden. Dies erlaubt es uns, Anzeigen gezielter anzuzeigen, um Ihnen nur solche Anzeigen zu präsentieren, die Ihren potentiellen Interessen entsprechen. Verarbeitete Daten sind Nutzungsdaten & Verbindungsdaten. Empfänger der Daten ist hierbei die Google Ireland Ltd., Gordon House, Barrow Street Dublin 4 Irland (als gemeinsam Verantwortlicher, Art. 26 DSGVO). Sollte Google diese Daten in ein Drittland transferieren (bspw. die USA), so geschieht dies nur im Einzelfall und gemäß mit Google vereinbarter Standard Vertragsklauseln oder sonstiger von der DSGVO zugelassenen Sicherheitsmaßnahmen, die die Sicherheit der Verarbeitung Ihrer personenbezogenen Daten mit einem Schutzniveau, der identisch zu dem in der EU ist, gewährleisten. Die Rechtsgrundlage zur Nutzung des Google Ad Managers ist Ihre Einwilligung (bspw. über ein Opt-In im Cookie Banner), sofern Sie uns diese im Rahmen Ihres Besuches auf unserer Website erteilt haben. Die Rechtsgrundlage zur Einbindung des Google Ad Managers resultiert daher aus Art. 6 Abs. 1 lit. a DSGVO. Auf Basis Ihrer Einwilligung werden Cookies auf Ihrem Endgerät gespeichert und hierdurch personenbezogene Daten ausgelesen. Sollten Sie uns Ihre Einwilligung zur Nutzung des Google Ad Managers nicht erteilt haben (kein Opt-In im Cookie Banner bzw. Widerruf Ihrer Einwilligung), so nutzen wir den Google Ad Manager im Rahmen Ihrer Besuche auf unserer Website nicht (mehr).

 

Google Ads Conversion Tracking 

We use Google Ads Conversion Tracking for the purpose of measuring the success of our Google Ads advertising campaigns. This involves first placing ads on the Google advertising network (e.g., in search results, in videos, on web pages, etc.) so that they are displayed to users who have a presumed interest in the ads. We then measure the conversion of the ads. The only feedback we receive is the anonymous total number of users who clicked on our ad and were redirected to a page marked with a so-called “conversion tracking tag”. We ourselves do not receive any information that allows us to identify users. Processed data are usage data & connection data. The recipient of the data is Google Ireland Ltd, Gordon House, Barrow Street Dublin 4 Ireland (as joint controller, Art. 26 GDPR). If Google transfers this data to a third country (e.g. the USA), this will only be done on a case-by-case basis and in accordance with standard contractual clauses agreed with Google or other security measures permitted by the GDPR that ensure the security of the processing of your personal data with a level of protection identical to that in the EU. The legal basis for the use of Google Ads Conversion Tracking is your consent (e.g. via an opt-in in the cookie banner), provided that you have given this to us as part of your visit to our website. The legal basis for the integration of Google Ads Conversion Tracking therefore results from Art. 6 para. 1(a) GDPR. Based on your consent, cookies are stored on your terminal device and personal data is read out. If you have not given us your consent to use Google Ads Conversion Tracking (no opt-in in the cookie banner or revocation of your consent), we will not (or no longer) use Google Ads Conversion Tracking in the context of your visits to our website.

 

3.8 Newsletter dispatch

With your consent (regularly by subscribing) we will send you newsletters, e-mails and other electronic notifications (hereinafter “newsletter”). Our newsletters generally contain technical, commercial and promotional information about our services.

To subscribe to our newsletter, it is generally sufficient for you to provide your e-mail address. If necessary, we may ask you to provide additional information such as your name or similar. 

Registration for our newsletter always takes place in a so-called double opt-in procedure. After registering for our newsletter, you will receive an e-mail in which you are asked to confirm your registration by clicking on a confirmation link. This confirmation is necessary to prevent anyone else from registering for a newsletter using your e-mail address. We log the registrations for the newsletter for the purpose of being able to prove the registration process in accordance with the legal requirements. For this purpose, we store the registration and confirmation time as well as your IP address. Changes to your data stored with the dispatch service provider are also logged. You can unsubscribe from our newsletter at any time. To do so, simply click on the “Unsubscribe” button contained in the footer of each newsletter. Should you unsubscribe from our newsletter, your email address may be stored for up to three years on the basis of our legitimate interests before we delete it so that we can prove the consent you previously gave. If we use a service provider to send emails, this is done on the basis of our legitimate interests in an efficient and secure delivery system. Our newsletters contain a so-called “web beacon”. A web beacon is a pixel-sized file that is retrieved from our server (or from the server of a mailing service provider) when the newsletter is opened. Within the scope of this retrieval, technical information such as information on the browser and your system, as well as your IP address and the time of the retrieval, are initially collected. This information is used for the technical improvement of our newsletter on the basis of the technical data or the target groups and their reading behaviour on the basis of their retrieval locations (which can be determined with the help of the IP address) or the access times. This analysis also includes determining whether the newsletters are opened, when they are opened and which links are clicked. For technical reasons, this information can be assigned to the individual newsletter recipients. However, it is neither our intention nor, if applied, that of the dispatch service provider to observe individual users. Rather, the evaluations serve us to recognise the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users. The evaluation of the newsletter and the measurement of its success are carried out, subject to the express consent of the users, on the basis of our legitimate interests for the purpose of using a user-friendly and secure newsletter system that serves both our business interests and meets the expectations of the users. The legal basis for sending newsletters and thus also for the use of web beacons is your consent, provided you have given us this by subscribing to the newsletter. The legal basis for sending newsletters and the use of web beacons therefore results from Art. 6 Para. 1 (a) GDPR. If you have not given us your consent to send newsletters, we will not send you any newsletters (anymore). This means that the use of web beacons is automatically cancelled.

 

HubSpot

We use the service provider HubSpot for the purpose of email & newsletter marketing, to evaluate your click and usage behaviour and to optimise and design our website according to your needs and for advertising purposes. The data processed includes basic information data, contact data, content data, usage data and connection data. The recipient of the data is HubSpot European Office, Ground Floor, Two Dockland Central Guild Street, Dublin 1, Ireland (as joint controller, Art. 26 GDPR). If HubSpot transfers this data to a third country (e.g. the USA), this will only be done on a case-by-case basis and in accordance with standard contractual clauses agreed with HubSpot or other security measures permitted by the GDPR that ensure the security of the processing of your personal data with a level of protection identical to that in the EU. The legal basis for the use of HubSpot is your consent (e.g. via an opt-in in the cookie banner), provided you have given this to us as part of your visit to our website or when subscribing to a newsletter. The legal basis for the integration of HubSpot therefore results from Art. 6 para. 1 (a) GDPR. Based on your consent, cookies are stored on your terminal device and personal data is collected. If you have not given us your consent to use HubSpot (no opt-in in the cookie banner or revocation of your consent), we will not (or no longer) use HubSpot in the context of communication with you.

 

3.9 Fan pages on social media websites

We maintain fan pages on the websites of the social networks of the Internet and process personal data in this context in order to communicate with the users active there or to offer information about us. We would like to point out that your data may be processed outside the European Union when you visit our fan pages. The operators of the respective social networks are responsible for this. You can find a detailed description of the respective forms of processing and the options to object (e.g. opt-out) in the data protection declarations of the operators of the respective social networks.

 

LinkedIn 

We operate a LinkedIn fan page for our company on LinkedIn. When you visit and use the LinkedIn fan page, LinkedIn can evaluate your usage behaviour and provide us with information obtained from this. This information is used for the purpose of economic optimisation and demand-oriented design of our website/our services. The categories of data processed are basic information data, contact data, content data, usage data and connection data. The recipient of the data is LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland, as joint controller pursuant to Art. 26 GDPR. The legal basis for processing the data in accordance with the stipulation stated here results from our legitimate interest and thus from Art. 6 (1) (f) GDPR.

 

 

YouTube 

We operate a channel about our company on YouTube. When you visit and use our YouTube channel, Google may evaluate your usage behaviour and provide us with information obtained from this. This information is used for the purpose of economic optimisation and demand-oriented design of our website. The categories of data processed are basic information data, contact data, content data, usage data and connection data. The recipient of the data is Google Ireland Ltd, Gordon House, Barrow Street Dublin 4 Ireland, as joint controller pursuant to Art. 26 GDPR. The legal basis for processing the data in accordance with the stipulation stated here results from our legitimate interest and thus from Art. 6 (1) (f) GDPR.

 

3.10 PlugIns on our  website

On our website, we integrate content such as videos, buttons, social media icons, etc. from social networks and other websites via plugins. The integration always works in such a way that the social networks learn and process your IP address via these plug-ins. The IP address is required for the presentation of the content of the plug-ins, as it is needed so that the social networks whose plug-ins we have integrated can send information to your browser. Some social networks use pixel tags (invisible graphics, also known as “web beacons”) for statistical or marketing purposes. The “pixel tags” can be used to analyse information such as visitor traffic on our website. Other information may also be stored in cookies on your device and may include, among other things, technical information about your browser and operating system, the time of your visit to our website and other information about the use of our website and may be linked to information from other sources.

 

Integration of YouTube videos

We use YouTube for the purpose of integrating videos via the YouTube video plugin to personalise our website. The categories of data processed are usage data and connection data. The recipient of the data is Google Ireland Ltd, Gordon House, Barrow Street Dublin 4 Ireland. Should Google transfer this data to a third country (e.g. the USA), this will only be done on a case-by-case basis and in accordance with standard contractual clauses agreed with Google or other security measures permitted by the GDPR that guarantee the security of the processing of your personal data with a level of protection identical to that in the EU. The legal basis for the use of YouTube is your consent (e.g. via an opt-in in the cookie banner), provided you have given this to us as part of your visit to our website. The legal basis for the integration of YouTube therefore results from Art. 6 para. 1(a) GDPR. Based on your consent, cookies are stored on your terminal device and personal data is collected. If you have not given us your consent to use YouTube (no opt-in in the cookie banner or revocation of your consent), we do not (or no longer) use YouTube in the context of your visits to our website.

 

3.11 Miscellaneous

 

Registration for events

We process your data for the purpose of registration for events (in particular training courses, seminars, webinars, etc.) via our website as proof of your registration and to ensure the security of our information technology systems. The categories of data processed are basic information data, contact data, usage data, connection data, contract data and, if applicable, payment data. We may forward your data to partners such as hotels, IT service providers and, in particular, to our CRM systems. There is no transfer to a third country. The authorisation to process your data for the above-mentioned purposes results from:

 

– For the processing of your registration and the implementation of the event: Art. 6 para. 1(b) GDPR

 

– To ensure the security of our information technology systems: Art. 6 para. 1(f) GDPR.

 

Use of our blog with comment function

We process your data for the purpose of implementing a blog with comment function for direct exchange with you, to create the possibility of commenting and to ensure the security of our information technology systems. The categories of data processed are basic information data, contact data, content data, usage data and connection data. There is no transfer to third parties or to a third country. The legal basis for the aforementioned processing measures results from Art. 6 Para. 1(f) GDPR.

 

Request for material & offers

If you request material (advertising or marketing material) or offers from us, we will process your data for the purpose of sending you the material you have requested and for the preparation and sending of the offers you have requested. The categories of data processed are basic information data, contact data, connection data and, if applicable, contract data. If necessary, we will forward your enquiry to our group companies. Data will not be transferred to a third country. The legal basis for the processing measures results from:

 

Art. 6 para. 1(f) GDPR for the processing to ensure the security of our information technology systems.

 

Art. 6 para. 1(b) GDPR for the processing to request an offer or to initiate and conclude a contract.

 

4. External processing

If we use external service providers to process your data, they will be carefully selected and contracted by us. If the services provided by these service providers constitute contractual processing within the meaning of Article 28 of the GDPR, the service providers are bound by our instructions and are regularly monitored. In this respect, our order processing contracts comply with the strict requirements of Art. 28 of the GDPR as well as the requirements of the German data protection authorities. 

 

5. Data subject rights 

If your personal data is processed, you are a data subject within the meaning of the GDPR and as a user you are entitled to the following rights vis-à-vis the controller:

 

5.1 Right to information

You may request confirmation from the controller as to whether personal data concerning you is being processed by us.If such processing is taking place, you may request information from the controller about the following:

 

The purposes for which the personal data are processed;

 

the categories of personal data which are processed;

 

the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;

 

the planned duration of the storage of the personal data relating to you or, if specific information on this is not possible, criteria for determining the storage period;

 

the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;

 

the existence of a right of appeal to a supervisory authority;

 

any available information on the origin of the data if the personal data is not collected from the data subject;

 

the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject. 

 

You have the right to request information on whether personal data concerning you are transferred to a third country or to an international organisation. In this context, you may request to be informed about the appropriate safeguards pursuant to Article 46 of the GDPR in connection with the transfer.

 

5.2 Right to rectification

You have a right to rectification and/or completion vis-à-vis the controller if the personal data processed concerning you is inaccurate or incomplete. The controller must carry out the rectification without delay.

 

5.3 Right to restriction of processing

You may request the restriction of the processing of personal data concerning you under the following conditions:

 

if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;

 

he processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data;

 

 the controller no longer needs the personal data for the purposes of the processing but you need them for the establishment, exercise or defence of legal claims;

or if you have objected to the processing pursuant to Article 21(1) GDPR and it has not yet been determined whether the controller’s legitimate grounds override your grounds. If the processing of personal data relating to you has been restricted, such data may – apart from being stored – only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

If the restriction of processing has been imposed in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

5.4 Right to erasure

5.4.1. You may request the controller to delete the personal data concerning you without delay and the controller is obliged to delete this data without delay if one of the following reasons applies:

The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

 

You withdraw your consent on which the processing was based pursuant to Art. 6 (1) (a) or Art. 9 (2) (a) GDPR and there is no other legal basis for the processing. 

 

You object to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) of the GDPR.

 

The personal data concerning you have been processed unlawfully.

 

The erasure of the personal data pertaining to you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.

 

The personal data pertaining to you have been collected in relation to information society services offered pursuant to Article 8(1) of the GDPR.

 

5.4.2. If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) of the GDPR, it shall take reasonable steps, including technical measures, having regard to the available technology and the cost of implementation, to inform data controllers which process the personal data that you, as the data subject, have requested that they erase all links to, or copies or replications of, that personal data.

 

5.4.3. The right to erasure does not exist insofar as the processing is necessary

for the exercise of the right to freedom of expression and information;

 

for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

 

for reasons of public interest in the area of public health pursuant to Art. 9 (2) (h) and (i) and Art. 9 (3) GDPR;

 

for archiving purposes in the public interest, scientific or basic information research purposes or for statistical purposes pursuant to Art. 89 (1) GDPR, insofar as the right referred to in (1) is likely to render impossible or seriously prejudice the achievement of the purposes of such processing; or

 

for the assertion, exercise or defence of legal claims.

 

5.5 Right to information 

If you have asserted the right to rectification, erasure or limitation of processing against the controller, the controller is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

You have the right against the controller to be informed about these recipients.

 

5.6 Right to data portability   

You have the right to receive the personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format. You also have the right to transfer this data to another controller without hindrance from the controller to whom the personal data was provided, provided that the processing is based on consent pursuant to Art. 6 (1) a GDPR or Art. 9 (2) a GDPR or on a contract pursuant to Art. 6 (1) b GDPR and the processing is carried out with the help of automated procedures.

 

In exercising this right, you also have the right to have the personal data concerning you transferred directly from one controller to another controller, insofar as this is technically feasible. This must not affect the freedoms and rights of other persons.

 

The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

 

5.7 Right to object 

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions.

 

The controller shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defence of legal claims.

 

If the personal data pertaining to you is processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data pertaining to you for the purpose of such marketing; this also applies to profiling insofar as it is related to such direct marketing.

 

If you object to the processing for direct marketing purposes, the personal data pertaining to you will no longer be processed for these purposes.

 

You have the possibility, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise your right to object by means of automated procedures using technical specifications.

 

5.8 Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation. The processing is lawful until your revocation – the revocation therefore only affects the processing after receiving your revocation. You can declare your revocation informally by post or e-mail. Your personal data will then no longer be processed, subject to permission by another legal basis. If this is not the case, your data must be deleted immediately after revocation in accordance with Art. 17 (2) GDPR. Your right to revoke your consent subject to the above conditions is guaranteed. Your revocation is to be addressed to: 

Legal Analytics GmbH

Attn: David Schonebeck

Walderseestr. 7

30163 Hanover

Tel: +49 1512 2219356

Email: info@legal-analytics.tech

 

5.10 Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or the place of the alleged infringement, if you consider that the processing of personal data pertaining to you infringes the GDPR.

 

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.

 

6. Automated decisions in individual cases including profiling

 

Automated decisions in individual cases including profiling do not take place.

 

7. Notification obligations of the data controller

 

If your personal data have been disclosed to other recipients (third parties) with legal grounds, we will notify them of any correction, deletion or restriction of the processing of your personal data (Art. 16, Art. 17(1) and Art. 18 GDPR). The obligation to notify does not apply if it involves a disproportionate effort or if it is impossible to carry out the notification. We will also inform you of the recipients upon request.